Mayfair Mansions Community Fashion Show
Vendors Info
Saturday, April 11th, 2026
”For the Community, By the Community”
Mayfair Mansions Community Center
3744 1/2 Hayes St NE
Washington DC 20019
Rules
Professional conduct: Be respectful, on time, and prepared. Harassment, discrimination, and unsafe behavior are prohibited.
Compliance: Follow venue rules, DC fire/egress codes, ADA access, and staff directions.
Attendance: Show up for all required dates on your role’s schedule. Confirm conflicts 48 hours in advance.
Registration & agreements: Complete registration, releases, and agreements before participating.
Media package due: Fri, Mar 13, 2026 (bio, headshot/logo, social handles, credits).
Final due date: Fri, Mar 20, 2026 (all department needs and payments).
Promotion: Share official posts and invite guests when able.
Backstage rules: Closed area; water only near garments; no food in fitting areas; obey dressing room captains.
Substances: Drug-free and smoke-free facility. Alcohol only if the Center authorizes it in writing (not expected).
Minors: Must have a parent/guardian or approved chaperone at all times; minor release required.
Media consent: Photo/video may occur throughout; by participating you agree to promotional use.
Vendors
Requirements
Small vendor cohort (4 total spaces), placed per floor plan by Producer/FOH.
Works with Guest Services Lead (FOH), Decorating Manager, and Lighting & Electrical Manager for table placement, signage, and power.
Dates
- Kickoff Meeting: Thur, Dec 4, 2026 (Optional)
- Application Deadline: Sat Nov 15, 2025
- Deposit & Early-Bird Cutoff: Wed Jan 15, 2026
- Balances & Add-Ons Due: Sun Mar 1, 2026
- Media Package (logo/bio/handles) Due: Fri Mar 13, 2026
- SHOW DAY Load-In: Sat Apr 11, 2026 · 10:00 AM–12:00 PM
Vendors Arrive at 3 PM; Vendor Market Opens at 5 PM; Show 6–7:30 PM; Strike 8:30
Fee Schedule (copy-ready)
- Early Bird (through Jan 15, 2026): $45
- Standard (Jan 16–Mar 1, 2026): $60
- Featured Vendor: $100 (program highlight + social shout-out + Showcase during Show + Premier Advertising Locations in Venue)
- Food Vendor: $75 (valid food handler’s license required)
- Late (after Mar 1, if space remains): $85 (cannot be Featured; Food Vendors add $20 → $95)
- Deposit: $20 non-refundable, due Jan 15, 2026; applied to balance
- Balance due: Mar 1, 2026; fees non-refundable after Mar 1; transfers require Organizer approval.
- Add-ons: Electricity +$10; extra 6’ table +$10 (if available)
Deliverables & Deadlines
- Application (by Nov 15): product list, price range, table needs (6’ standard), add-ons requested (electricity/extra table).
- Deposit (by Jan 15) and Balance (by Mar 1); electrical add-on locked by Mar 1.
- Media Package (by Mar 13): logo (PNG/SVG), 40–60-word bio, social handle(s) for program and web.
- Compliance (by Mar 1 for food vendors): copy of valid food handler’s license and any local permits.
Vendor Master Timeline
Applications + Payments
- Now — Applications open
- Sun Mar 15, 2026 — Application deadline
- Fri Mar 27, 2026 — Payment deadline (booth secured upon payment)
Media Package (assets for web, program, and promotion)
Submit to: nkoayo@gmail.com
- Due Tue Feb 24, 2026 — Vendor Media Package assets:
- Logo (PNG/JPG), 1–3 product photos, 50-word brand blurb
- Website, IG handle, contact email, optional promo code
- Booth needs: power yes/no, standee/banner size, tablecloth color
Operations + Logistics
- Tue Mar 10, 2026 — Final table layout published to vendors
Final Info Packet
- Mon Apr 6, 2026 — Vendor Info Packet emailed
- Load-in map, parking, table location, Wi-Fi, contact numbers, house rules
Event Day — Sat Apr 11, 2026
- 3:00 PM — Vendor arrival, check-in, load-in, setup
- 5:00–8:30 PM — Vendor market open to guests
- 6:00–7:00 PM — Fashion Show
- 7:05 – 7:15 PM — Photo Ops
- 8:30–9:00 PM — Breakdown and load-out
Reference: Key Production Dates (for vendor awareness)
- Tech week: Mon Apr 6, 2026 · 6:30–7:30 PM; Fri Apr 10, 2026 · 6:30–8:00 PM (tentative)
Notes
- Power is limited; requests are first-paid, first-assigned.
- Bring tablecloth and extension cord if you requested power.
- Compliance (by Mar 1 for food vendors): copy of valid food handler’s license and any local permits.
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