Mayfair Mansions Community Fashion Show
Venue Setup Team Info
Saturday, April 11th, 2026
”For the Community, By the Community”
Mayfair Mansions Community Center
3744 1/2 Hayes St NE
Washington DC 20019
Rules
Professional conduct: Be respectful, on time, and prepared. Harassment, discrimination, and unsafe behavior are prohibited.
Compliance: Follow venue rules, DC fire/egress codes, ADA access, and staff directions.
Attendance: Show up for all required dates on your role’s schedule. Confirm conflicts 48 hours in advance.
Registration & agreements: Complete registration, releases, and agreements before participating.
Media package due: Fri, Mar 13, 2026 (bio, headshot/logo, social handles, credits).
Final due date: Fri, Mar 20, 2026 (all department needs and payments).
Promotion: Share official posts and invite guests when able.
Backstage rules: Closed area; water only near garments; no food in fitting areas; obey dressing room captains.
Substances: Drug-free and smoke-free facility. Alcohol only if the Center authorizes it in writing (not expected).
Minors: Must have a parent/guardian or approved chaperone at all times; minor release required.
Media consent: Photo/video may occur throughout; by participating you agree to promotional use.
Set Designer
Requirements
Volunteer department lead for scenic/physical environment.
Partners with Producer, Fashion Director, Stage Manager, Decorating Manager, and Lighting & Electrical Manager.
Balances aesthetics with safety, egress, budget, and quick strikes inside a shared community space.
Dates
- Interviews/Casting: Mon, Nov 17 & Mon, Nov 24, 2025 · 6:30–8 PM
- Kickoff (Mandatory): Thu Dec 4, 2025 · 6:30–8:00 PM
- Coordination Touch points (as needed)
- Production Meeting / Cue Review (Mandatory): Mon Apr 6, 2026 · 6–8 PM
- Dress Rehearsal (Mandatory): Fri Apr 10, 2026 · 6–9 PM (full install rehearsal)
- SHOW DAY (Mandatory): Sat Apr 11, 2026
Deliverables & Deadlines
- Fri, Mar 13, 2026 — Media Package (ALL participants)
- Fri, Mar 13, 2026 — Set Sketch + Materials List
- Apr 6, 2026 — Cue Review
- Apr 10, 2026 — Dress Install Checklist
Decorating Manager
Requirements
Volunteer lead for décor/FOH visuals and wayfinding.
Partners with Producer, Set Designer, Guest Services Lead, Stage Manager, and Lighting Manager.
Owns décor inventory, placement maps, and signage list.
Dates
- Interviews/Casting: Mon, Nov 17 & Mon, Nov 24, 2025 · 6:30–8 PM
- Kickoff (Mandatory): Thu Dec 4, 2025 · 6:30–8:00 PM
- Dress Rehearsal (Mandatory): Fri Apr 10, 2026 · 6–9 PM
- SHOW DAY (Mandatory): Sat Apr 11, 2026
Deliverables & Deadlines
- Fri, Mar 13, 2026 — Media Package (ALL participants).
- Fri, Mar 13, 2026 — Final Décor List
- Fri, Mar 20, 2026 — Décor Plot DUE
- Apr 10, 2026 — Dress Install Checklist:
Lighting Manager
Requirements
Volunteer department lead for lighting and power.
Partners with Producer, Stage Manager, Music Director/DJ, Set Designer, Photographer/Videographer.
Owns power plan, lighting plot, cue list, and rental confirmations.
Dates
- Interviews/Casting: Mon, Nov 17 & Mon, Nov 24, 2025 · 6:30–8 PM
- Kickoff (Mandatory): Thu Dec 4, 2025 · 6:30–8:00 PM
- Fittings (optional, for look tests) Feb 27
- Production Meeting / Cue Review (Mandatory): Mon Apr 6, 2026 · 6–8 PM
- Dress Rehearsal (Mandatory): Fri Apr 10, 2026 · 6–9 PM
- SHOW DAY (Mandatory): Sat Apr 11, 2026
Deliverables & Deadlines
- Fri, Mar 13, 2026 — Media Package (ALL participants)
- Sun, Mar 1, 2026 — Vendor area coordinator
- Fri, Mar 20, 2026 — Final Plot DUE
- Mon, Apr 6, 2026 — Cue Review
- Fri, Apr 10, 2026 — Dress/Tech Rehearsal
Setup & Breakdown Team
Requirements
Volunteer crew reporting to Stage Manager and Set/Decor/Lighting leads.
Handles tables, chairs, racks, pipe/drape, signage placement, cable covers, and bin transport per floor plan.
Dates
- Interviews/Casting: Mon, Nov 17 & Mon, Nov 24, 2025 · 6:30–8 PM
- Dress Rehearsal (Mandatory): Fri Apr 10, 2026 · 6–9 PM (full install & strike practice; post assignments)
- SHOW DAY (Mandatory): Sat Apr 11, 2026
Deliverables & Deadlines
- Fri, Mar 13, 2026 — Media Package (ALL participants)
- Fri, Apr 10, 2026 — Dress Rehearsal
Contact Info
Questions and Concerns?
Producer – TaLeshea
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