Mayfair Mansions Community Fashion Show
Lead Team Info
Saturday, April 11th, 2026
”For the Community, By the Community”
Mayfair Mansions Community Center
3744 1/2 Hayes St NE
Washington DC 20019
Rules
Professional conduct: Be respectful, on time, and prepared. Harassment, discrimination, and unsafe behavior are prohibited.
Compliance: Follow venue rules, DC fire/egress codes, ADA access, and staff directions.
Attendance: Show up for all required dates on your role’s schedule. Confirm conflicts 48 hours in advance.
Registration & agreements: Complete registration, releases, and agreements before participating.
Media package due: Fri, Mar 13, 2026 (bio, headshot/logo, social handles, credits).
Final due date: Fri, Mar 20, 2026 (all department needs and payments).
Promotion: Share official posts and invite guests when able.
Backstage rules: Closed area; water only near garments; no food in fitting areas; obey dressing room captains.
Substances: Drug-free and smoke-free facility. Alcohol only if the Center authorizes it in writing (not expected).
Minors: Must have a parent/guardian or approved chaperone at all times; minor release required.
Media consent: Photo/video may occur throughout; by participating you agree to promotional use.
Personal Assistant (To the Producer)
Requirements
Volunteer, trusted right-hand to the Producer; protects time, drives follow-ups, and keeps the production on schedule.
Handles communications, calendars, documents, checklists, and day-of execution; maintains confidentiality.
Dates
- Interviews/Casting: Mon, Nov 17 & Mon, Nov 24, 2025 · 6:30–8 PM
- Kickoff: Thu Dec 4, 2025 · 6:30–8:00 PM
- Workspace / Classes (admin drop-ins as needed):
Dec 2, 8, 9, 15, 16 · 6:30–8:00 PM
Jan 12, 13, 26, 27 · 6:30–8:00 PM
Feb 9, 10, 17, 23, 24 · 6:30–8:00 PM
Mar 6 · 12–2 PM; Mar 9, 10 · 6:30–8:00 PM - Fittings: Jan 23; Feb 20; Feb 27 (as needed)
- Production/Cue Review: Mon Apr 6, 2026 · 6–8 PM
- Mandatory Rehearsal: Wed Apr 8, 2026 · 6–7 PM
- Dress Rehearsal: Fri Apr 10, 2026 · 6–9 PM
- SHOW DAY: Sat Apr 11, 2026
Advertising Director
Requirements
Volunteer leadership role for all public-facing communications (flyers, emails, social posts) and participant notices.
Owns the marketing calendar, coordinates with Producer, Creative Director, Digital Media Manager (graphics/web), MC/Commentator, Vendor Lead.
Dates
Nov 17 & Nov 24, 2025 — Interviews/Casting
Dec 4, 2025 — Kickoff
Dec 2025–Feb 2026 — Ongoing: biweekly posts
Mar 13, 2026 — Media package; lock program assets.
Mar 20, 2026 — FINAL DUE: program
Production/Cue Review: Mon Apr 6, 2026 · 6–8 PM
Mandatory Rehearsal: Wed Apr 8, 2026 · 6–7 PM
Dress Rehearsal: Fri Apr 10, 2026 · 6–9 PM
Apr 11, 2026 — Show Day: live-approved snippets; post-show thank-you/recap scheduling.
Stage Manager
Requirements
Volunteer leadership for all backstage/runway operations; reports to the Producer and partners closely with the Fashion Director and Creative Director.
Owns the Run of Show (ROS), cueing, backstage traffic, quick-changes, and safety.
Dates
Nov 17 & Nov 24, 2025 — Interviews/Casting
Kickoff (mandatory): Thu Dec 4, 2025 · 6:30–8:00 PM
Mandatory Group Fitting: Fri Feb 27, 2026 · 12–2 PM OR 6:30–8 PM (recommended for flow notes)
Production / Cue Review (mandatory): Mon Apr 6, 2026 · 6–8 PM
Mandatory Rehearsal: Wed Apr 8, 2026 · 6–7 PM
Dress Rehearsal (mandatory): Fri Apr 10, 2026 · 6–9 PM
SHOW DAY (mandatory): Sat Apr 11, 2026
Creative Director
Requirements
Volunteer leadership ensuring one cohesive visual/story experience across design, staging, media, and FOH.
Works closely with Producer (lead partner), Fashion Director, Stage Manager, Advertising Manager, Digital Media Manager, Music Manager/DJ, Lighting Manager, Set & Decorating Managers, Photographer/Videographer, and Guest Services.
Acts as the glue: fills gaps, resolves cross-team issues, and protects brand consistency.
Dates
- Nov 17 & Nov 24, 2025 — Interviews/Casting
- Kickoff: Thu Dec 4, 2025 · 6:30–8:00 PM
- Key work sessions (drop-in/oversight as needed):
- Dec 2025: Dec 2, 8, 9, 15, 16 · 6:30–8:00 PM
- Jan 2026: Jan 12, 13, 26, 27 · 6:30–8:00 PM
- Feb 2026: Feb 9, 10, 17, 23, 24 · 6:30–8:00 PM
- Mar 2026: Mar 6 · 12–2 PM; Mar 9, 10 · 6:30–8:00 PM
- Fitting #1: Fri Jan 23, 2026 · 12–2 PM (Optional)
- Fitting #2: Fri Feb 20, 2026 · 12–2 PM (Optional)
- Mandatory Group Fitting: Fri Feb 27, 2026 · 12–2 PM OR 6:30–8 PM (Optional)
- Production/Cue Review: Mon Apr 6, 2026 · 6–8 PM
- Mandatory Rehearsal: Wed Apr 8, 2026 · 6–7 PM
- Dress Rehearsal (mandatory): Fri Apr 10, 2026 · 6–9 PM
- SHOW DAY: Sat Apr 11, 2026
Deliverables & Deadlines
- Media Package (bio/headshot/credits): Fri Mar 13, 2026.
- FINAL DUE (dept. pack): Fri Mar 20, 2026
Digital Media Manager
Requirements
Volunteer role owning all digital assets and publishing: web, social, on-screen media, and file delivery.
Works closely with Producer, Advertising Manager, Photographer/Videographer, Music Manager/DJ, Lighting, Stage Manager.
Dates
- Nov 17 & Nov 24, 2025 — Interviews/Casting
- Kickoff: Thu Dec 4, 2025 · 6:30–8:00 PM
- Key checkpoints:
- Mon Apr 6, 2026 · 6–8 PM — Production/Cue Review (media playback tests)
- Wed Apr 8, 2026 · 6–7 PM — Mandatory rehearsal (as called)
- Fri Apr 10, 2026 · 6–9 PM — Dress rehearsal (final media lock)
- Sat Apr 11, 2026 — SHOW DAY (operate/hand off media)
Deliverables & Deadlines
- Nov 17–Dec 1, 2025: Casting confirmations graphics
- Mar 13, 2026: MEDIA PACKAGE DUE
- Mar 20, 2026: FINAL DUE DATE lock program
- Apr 6–10, 2026: Daily countdown
- Apr 11, 2026: SHOW DAY
Contact Info
Questions and Concerns?
Producer – TaLeshea
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